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| Havelock Tourist & Event Center |
Rules and Regulations
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| ADA |
| Please see the Havelock Tourist & Event Center
Director for a complete Havelock Tourist & Event Center ADA guide and
building map. |
| Access |
| All working Havelock Tourist & Event Center
personnel shall have access to all areas of the building at any time. The
Havelock Tourist & Event Center will determine who shall and shall not be
permitted in all service areas.
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| Abandoned Equipment/Lost or Misplaced Articles |
| Any article or equipment remaining at the Havelock
Tourist & Event Center past the expiration of the license period may be
considered abandoned and may be disposed of by the Center as the Director deems
necessary at the group's expense. |
| The Havelock Tourist & Event Center shall assume
no responsibility for losses suffered by the group, its agents, servants,
employees or guests. |
| The Havelock Tourist & Event Center shall have the
sole right to collect and have custody of any articles left on the premises by
the attendees and to provide for the disposition thereof. |
| Alcohol Policy |
| Please contact the Director for a copy of the Havelock
Tourist & Event Center's alcohol policy.
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| Alcoholic beverages may not be brought on the premises
by any individual without prior written approval by the Havelock Tourist &
Event Center.
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| The Havelock Tourist & Event Center reserves the
right to check any and all packages being brought into the center.
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| Balloons |
| To prevent escape to the ceilings, helium-filled
balloons and similar objects must be secured.
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| Helium-filled balloons may not be distributed in the
Havelock Tourist & Event Center.
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| If the use of balloons is planned for your function,
please advise the Havelock Tourist & Event Center staff.
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| Booth Storage |
| You may keep a supply of advertising materials,
product or literature in your booth.
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| You may not store material or empty cartons or behind
your booth back wall.
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| Due to the limited amount of storage space, excess
materials must be stored off site.
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| Competing Show Policy |
| For activities that are considered to be competing for
specific markets, i.e., home product shows, golf shows, etc., the Havelock
Tourist & Event Center may, at its discretion, maintain a period of sixty
days prior to an existing event and any similar event. Further, the Havelock
Tourist & Event Center may maintain a period of sixty days following an
existing event and any similar event.
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| Use of Tape |
| The show manager's service contractors are responsible
for the removal of all tape residue marks on the exhibit hall floor.
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| Removal and damage costs incurred by the Havelock
Tourist & Event Center by the use of inferior tape will be charged to the
event.
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| Decorating and Signs |
| Do not attach anything, by any means, to walls or
doors without prior approval.
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| The use of scotch tape or decals on walls, floors,
partitions, doors or windows is strictly prohibited.
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| The use of nails, tacks, brads, screws or other driven
fasteners is prohibited
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| Adhesive backed decals and stickers may not be
distributed in the Havelock Tourist & Event Center.
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| Notify the Director of any banners needing to be
suspended.
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| Display Vehicles and Display Equipment |
| Any motor or equipment on display at the Havelock
Tourist & Event Center must comply with Havelock Fire Department
regulations. For further information please contact the Havelock Fire Chief.
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| All equipment displays must have a plastic floor liner
to prevent floor damage.
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| Notify the Director, prior to arrival, of large
equipment displays entering the Center.
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| Electrical Service |
| Wall and permanent building utility outlets are not
part of a booth space and are not to be used by exhibitors unless specified
otherwise.
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| See the Director to prearrange your electrical
requirements.
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| All equipment must comply with all federal, state and
local safety codes
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| Electrical rates quoted for all connections include
service to the booth. They do not include connecting equipment or special
wiring.
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| Exhibitors are expected to provide their own extension
cords (UL approved utility cord).
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| Equipment - Havelock Tourist & Event Center |
| All Havelock Tourist & Event Center equipment,
such as food and beverage carts, table carts, dollies and jacks, must be
returned to the Havelock Tourist & Event Center after the event
move-in/move-out.
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| Any damage to the above equipment will result in
additional expense to the event.
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| Fire Pull Stations, Aisles and Exit Doors |
| Do not block any doors marked with an overhead exit
sign.
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| All exits must be visible and accessible at all times.
Contact the Director immediately if you find any within your exhibit area.
Adjustments to space and equipment may be required.
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| Stay within your designated booth area. Chairs, tables
and other display equipment must be clear of all aisles, corridors and exit
areas.
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| Food and Beverage Events |
| The Havelock Tourist & Event Center offers a
preferred list of caterers for your convenience. Any contracts for food and
beverage provisions are made by the client directly with the caterer. The
Havelock Tourist & Event Center maintains all rights for all coffee breaks
and concession services. All food and/or beverages served, offered and/or sold
in any part of the Center's premises must be provided and served by a caterer
who has met the requirements and entered into a signed catering agreement with
the Havelock Tourist & Event Center.
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| The Client and Caterer hereby acknowledge and
understand that the distribution and consumption of all alcoholic beverages
must be in accordance with the laws, statutes and regulations of the State of
North Carolina.
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| Fog/Smoke/Laser Lights |
| No fog, smoke effects or laser light shows shall be
permitted in the Havelock Tourist & Event Center.
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| Freight/Mail Delivery |
| Freight deliveries for an event must be pre-arranged
with the Havelock Tourist & Event Center Director at least one week prior
to the delivery.
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| The cost of City personnel on-site to receive a
delivery will be charged to the company requesting the delivery.
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| Deliveries received on-site should be addressed to the
appropriate show or event.
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| Freight deliveries for an event may not arrive more
than two business days prior to the event. Freight arriving sooner than two
days prior to the event will be refused.
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| Freight to be shipped must be picked up within two
days after the event.
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| Hours of Operation |
| The normal maximum contractual hours of occupancy for
events is 10 hours scheduled between 7:00 a.m.--11:59 p.m. Arrangements
regarding activities beyond these hours must be made with the Director and will
be subject to overtime charges.
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| Insurance |
| The Havelock Tourist & Event Center requires the
lessee to provide the lessor proof of insurance as required below at least 10
days prior to the scheduled event. Such proof shall be in the form of a
certificate of insurance evidencing the existence of commercial general
liability insurance applicable to premises and operations hereunder with
liability limits at least in the amount of $1,000,000 per occurrence; combined
single limit bodily injury and/or property damage; liability insurance covering
all owned, non-owned and hired automobiles; and workers compensation and
occupational disease insurance, including employers' liability, meeting the
statutory requirement of the State of North Carolina.
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| The certificate shall show the lessor, the City of
Havelock, the Havelock Tourist & Event Center and its agents as an
additional named insured under the policy and shall contain substantially the
following statement: "The insurance described in this certificate will not be
cancelled or materially altered unless ten (10) days written notice has been
received by the lessor."
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| Please present the above outline when obtaining event
insurance.
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| For assistance, please contact the Havelock Tourist
& Event Center Director.
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| Janitorial Services |
| Event areas are cleaned prior to each event at no
charge. Additional cleaning requirements may result in charges to the event.
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| Move-In/Move-Out Policies/Rehearsals |
| Loading and unloading is permitted only through the
loading dock. No loading or unloading is permitted through the front of the
building.
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| All move-in/move-out and rehearsal rates will be
charged at half of the room rental fee. NOTE: Reduction in price is due to
maintaining "minimum comfort and staffing levels." If your move-in/move-out
requires temperatures or staffing beyond minimum levels, 100% of the rental
rate will apply.
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| In the event the Havelock Tourist & Event Center
is not vacated by lessee upon the expiration of the term, management is
authorized to remove from the Havelock Tourist & Event Center, at the
expense of the Lessee, all goods, wares, merchandise and property of any kind
left therein; and management shall not be liable for any damages to or loss of
such goods, wares, merchandise or property which may be sustained by reason of
such removal; and the management is hereby released for any and all claims for
damages of whatever kind or nature, including, but not limited to, non-use or
unavailability of such property.
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| Outside Solicitors |
| Soliciting is not permitted on the Havelock Tourist
& Event Center property.
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| Unauthorized picketing is strictly prohibited by the
Havelock Tourist & Event Center. The appropriate City of Havelock permit
must be approved and on file.
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| Parking |
| All parking is under the exclusive control of the
Havelock Tourist & Event Center management and the following rules apply:
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| No parking in fire lanes, service road, loading dock
areas or any other unauthorized location is permitted. Unauthorized vehicles
will be removed at owner's expense.
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| The Havelock Tourist & Event Center provides an
on-site parking lot. Vehicles parked on private property are subject to
applicable regulations
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| Prohibited Materials |
| The following items are hazardous and prohibited:
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| LP gases (i.e., propane and butane)
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| Untreated Christmas trees, cut evergreens or similar
trees
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| Fireplace logs and similar materials
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| Charcoal
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| Untreated mulch and Spanish moss
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| Hay and straw
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| Tabletop food fryers and steam tables
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| Safety |
| The goal of the Havelock Tourist & Event Center is
to provide a safe, enjoyable atmosphere for every event and our guests. Any and
all unsafe conditions or activities will be brought to the attention of the
responsible parties and corrective measures are to be taken immediately.
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| Security |
| The Havelock Tourist & Event Center will arrange
for security personnel as required by the Havelock Tourist & Event Center
and/or the exhibit manager and charged to the lessee at the prevailing rate.
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| Any person whose conduct is objectionable, disorderly
or disruptive to the Havelock Tourist & Event Center's use, or is in
violation of any law, shall be refused entrance or shall be immediately ejected
from the premises. Lessee assumes full responsibility for the acts and conduct
of its exhibitors, agents, employees, licensees, invitees and attendees of the
event.
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| Smoking |
| Smoking is not permitted in the Havelock Tourist &
Event Center.
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| Outside areas have been designated as smoking areas.
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| Telephone Service |
| The Havelock Tourist & Event Center and their
contracted assigns are the exclusive providers of telecommunications/data line
service in the Havelock Tourist & Event Center
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| Only the Havelock Tourist & Event Center or their
contracted assigns are authorized to modify system wiring and cable
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| Contact the Center Director for telecommunications
service order forms and telephone equipment rentals.
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| Tourist Center Events |
| 8/3/2010 | | ECAHF Public Relations Committee Mtg | The Eastern Carolina Aviation Heritage Foundation's Public Relations Committee meets on the first Tuesday of each month, unless otherwise posted, at 3:00 p.m. in the Havelock Tourist and Event Center conference room.
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| 8/13/2010 | | Eastern Carolina Aviation Heritage Foundation Mtg | The Eastern Carolina Aviation Heritage Foundation board of directors meet on the second Friday of each month, unless otherwise posted, at 8:30 a.m. in the Havelock Tourist and Event Center conference room.
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| 9/7/2010 | | ECAHF Public Relations Committee Mtg | The Eastern Carolina Aviation Heritage Foundation's Public Relations Committee meets on the first Tuesday of each month, unless otherwise posted, at 2:30 p.m. in the Havelock Tourist and Event Center conference room.
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| 9/10/2010 | | Eastern Carolina Aviation Heritage Foundation Mtg | The Eastern Carolina Aviation Heritage Foundation board of directors meet on the second Friday of each month, unless otherwise posted, at 8:30 a.m. in the Havelock Tourist and Event Center conference room.
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